Exhibit/Sponsor

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Exhibitor Information

$900 HPCAR member rate for Exhibit Booth (8’ wide x 6’ deep display area)
$1,100 Non-member rate for Exhibit Booth (8’ wide x 6’ deep display area)

Benefits of an exhibit include:

  • Exhibit booth space – one 6’ table, two chairs, sign, back and side drape.
  • Two (2) registrations for the Conference
  • Listing as an exhibitor in the conference program
  • Attendee list (name/company/mailing address) included in registration packet at conference
  • Listed on the Sponsor/Exhibitor page of the Association's website

Additional booth personnel:

  • Member company: $300
  • Non-member company: $400

*All exhibit fees will increase by $100 after April 18, 2017.

If an exhibitor fails to pay when due any sum required by the Contract, or fails to perform any other term or condition of the Contract, or fails to observe and abide by these guidelines, HPCAR reserves the right to terminate the Contract immediately without refund of any monies paid.

If space is sold out, a waiting list will be developed in the order of requests received. HPCAR will refund all monies received with the contract to any applicant for whom space is not available.

Sponsorship Opportunities

Sponsorship is a great way to maximize your exposure during this Annual Convention. Whether you choose to sponsor an education program, a speaker or an event, you can select the level of sponsorship to fit your budget.

PRESENTING SPONSOR $5,500 (limited to one) 

As the Presenting Sponsor, you are at the pinnacle of support for the association and will benefit from many high profile opportunities.

Benefits include:

  • Your company in event title: Event “presented by your company"
  • Your logo on cover of conference program
  • Recognition of sponsorship of a keynote presentation at conference
  • Two-minute speaking opportunity at beginning of sponsored keynote presentation
  • Exhibit space with priority placement in trade show hall
  • Your logo spotlighted prominently, via gobo light (except during lunch)
  • Four (4) registrations at conference
  • Company logo and link listed on our website for one year
  • Attendee list (name/company/mailing address) for conference received in advance via email
  • Option of including company marketing materials in registration packets
  • Listing as an exhibitor and sponsor in conference program

LUNCH SPONSOR (Thursday or Friday) $3,000

As a Lunch Sponsor, you will benefit from many high profile opportunities at another affordable level.

Benefits include:

  • Exhibit space with priority placement in trade show hall
  • Four (4) registrations at Annual Conference
  • Recognition of sponsorship at lunch. Your company logo at each luncheon table
  • Listing as an exhibitor and sponsor in conference program
  • Company logo and link listed on our website for 12 month period.
  • Attendee list (name/company/mailing address) received in advance via email
  • Option of including company marketing materials in registration packets
  • Recognition of sponsorship in onsite conference materials and program

EVENT SPONSOR $1,500 - (2 available)

Benefits of this sponsorship include:

  • Exhibit space in trade show hall
  • Three (3) registrations for the conference
  • Board of Directors meeting sponsor – two minutes to address the Board at pre-conference meeting
  • Listing as an exhibitor and sponsor in the conference program
  • Attendee list (name/company/mailing address) received in advance via email
  • Option of including company marketing materials in registration packets
  • Company logo and link listed on our website for one year

MORNING or AFTERNOON BREAK SPONSOR $1,750 

Benefits of the break sponsorship include:

  • Exhibit space in trade show hall
  • Two (2) registrations for the conference
  • Imprinted napkins with sponsor logo
  • Recognition of break sponsor in onsite conference materials and program
  • Listing as an exhibitor and sponsor in the conference program
  • Attendee list (name/company/mailing address) included in registration packet at conference
  • Option of including company marketing materials in registration packets
  • Listed on the Sponsor/Exhibitor page of the association website

LANYARD SPONSOR - $1,500 (sponsor must provide lanyards)

Benefits of the lanyard sponsorship include:

  • Exhibit space in the trade show 
  • Two (2) registrations for the Conference
  • Listing as an exhibitor and sponsor in the conference program
  • Attendee list (name/company/mailing address) included in registration packet at conference
  • Option of including company marketing materials in registration packets
  • Listed on the Sponsor/Exhibitor page of the association website

CONFERENCE TOTE BAG - $1,500 (sponsor must provide tote bags)

Benefits of the tote bag sponsorship include:

  • Exhibit space in the trade show
  • Two (2) registrations for the Conference
  • Listing as an exhibitor and sponsor in the conference program
  • Attendee list (name/company/mailing address) included in registration packet at conference
  • Option of including company marketing materials in registration packets
  • Listed on the Sponsor/Exhibitor page of the association website

SOFTWARE DEMO BREAKFAST $1,000 - (3 available)
Demo Breakfast AND exhibit booth $2000 

  • Premier opportunity to showcase your product/service to 75 selected convention attendees.
  • Each of three sponsors will have 10 minutes to present during breakfast in a private room.
  • Invitations provided by sponsor will be included in selected attendee packets.
  • Select audience, 10 minutes of presentation time, breakfast service, all before the trade show opens...don't miss this golden opportunity!

Conference Program Advertising
The conference program will now contain paid advertising on the inside front and back covers. This is a premier opportunity to advertise your products and services in a vehicle that will be kept for reference months after the conference has concluded. All available advertising is 4-color, 300 dpi, and must be submitted in high resolution jpg file format, cmyk. Placement will be on the inside front cover, inside back cover, or outside back cover. Placement will be assigned on a first-come, first-served basis.

Ad specifications and cost:

  • Full page – 8.5″w X 11″h – $1000
  • Half page – 8.5″w X 5.5″h – $600
  • 1/4 page – 4.25″w X 5.5″h – $350

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